New Student Screening Solution

eGroup + Enabling's New Student Screening Solution

Key Benefits: 

1. Digitizes the manual collection of new student evaluations submitted by educators
2. Streamlines the consolidation and analysis of new student evaluations by counselors and administrators
3. Automates the notification process and tracking of new student screening to ensure regulatory compliance

Solution Overview:

• A Canvas Power App is deployed for use by educators to access and submit evaluation forms for all new students assigned to their roster.
• A Model-Driven Power App is deployed for:
  • Use by counselors to monitor educators’ evaluation progress, review consolidated evaluations from required educators for all new students assigned to their roster, refer evaluations with concerns to administrators, and complete and submit evaluations with no concerns
  • Use by administrators to conduct a final review when concern has been identified and follow-up action is required
• Power Automate Flows are implemented to send notifications for:
  • New student screening assignments to educators
  • Approaching submission deadlines for educators
  • Compilation and status of completed screening for counselors
  • Evaluations received with noted concerns for administrators

Engagement Overview:

Assessment & Immersion Experience

• Independent client assessment (survey) and process flow review
• Immersion experience showcasing customizations of the solution using sample data and solicitation of feedback
• Review of licensing requirements

Development & Validation

• Solution development and configuration
• User acceptance testing and solution validation

Deployment & Adoption Kit

• Educator, counselor, and administrator communication and training kit

Support & Handoff

• Screening period support for up to 90-days
• Technical solution manager training and documentation